An email signature is the most-viewed piece of design your business owns. A person who emails forty times a day publishes that little block forty times a day, to customers, suppliers and everyone they are copied in on. Most are a mess: five phone numbers nobody rings, a logo that arrives as a broken image box, and a legal disclaimer longer than the message.
This generator does the boring part properly. Enter your details, and ten layouts build themselves in front of you. Every one is table-based with inline styles, which is the only thing Outlook has ever rendered reliably, and the social icons are embedded in the signature itself so there is no image file to host and nothing to break in two years.
Make my signature- Ten designs, updating as you type
- Six social networks, or none
- Copy formatted, or copy raw HTML
- Icons embedded, nothing to host
- Nothing uploaded, nothing stored
- Free, no signup, no watermark
What should an email signature actually contain?
Your name, what you do, one way to reach you that is not email, and one link. That is it. The reader already has your email address, they are reading your email. Every additional line is something a colleague has to scroll past on every message in a forty-message thread. If you are in a regulated industry you may need a disclaimer, but keep it small and grey rather than making it the loudest thing in the block.
Why do email signatures break in Outlook?
Because Outlook on Windows renders HTML using Microsoft Word, not a browser engine. Flexbox, grid, external stylesheets, background images, web fonts, border-radius and margins are all unreliable or ignored outright. That is why every design here uses nested tables and inline styles, which look old-fashioned in a code editor and are the only thing that survives the trip. If a generator gives you a signature that uses modern CSS, it will look wrong for a large share of your recipients.
Should I put my logo or photo in it?
Only if it is hosted somewhere permanent. Signature images are the single most common source of broken-image boxes in business email, because someone eventually deletes the file, changes the CMS or lets the domain lapse. Many clients also block remote images by default, so your recipient sees an empty rectangle until they click to allow it. Every design here is built to look right with no images at all, and better with them.
Can I use an image of my whole signature?
Please do not, though plenty of people do. A signature saved as a single JPEG cannot be selected, your phone number cannot be tapped, your email address cannot be clicked, screen readers get nothing, and it will not show at all for anyone blocking images. It also tends to look blurry on high-resolution screens. Real text is better in every measurable way.
How do I roll one out across a team?
Pick one design and keep the layout identical for everyone, changing only the personal details. Consistency is the entire point: a shared layout reads as a company, ten different layouts read as ten individuals who happen to share a domain. Google Workspace and Microsoft 365 both support setting signatures centrally, which is worth doing once you are past about ten people.
How to make one, in about a minute
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1
Enter your details
Name, title, company, email, phone and website. Everything updates as you type.
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2
Add socials if you want them
Open the extra panel and paste any profile URLs or handles. Blank ones are skipped.
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3
Pick a design
Ten layouts, from a single compact line to a photo card or a dark panel.
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4
Copy the signature
Use "Copy signature" for Gmail and Outlook, or "Copy HTML" if you need the raw code.
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5
Paste it into your email client
Gmail: Settings, See all settings, Signature. Outlook: Settings, Mail, Compose and reply.
What renders where
Why these signatures are built the way they are.
| Technique | Gmail | Apple Mail | Outlook (Windows) |
|---|---|---|---|
| Tables + inline styles | Yes | Yes | Yes |
| Flexbox or grid | Yes | Yes | No |
| External stylesheet | No | Partly | No |
| Background images | Yes | Yes | No |
| Web fonts | No | Partly | No |
| Data-URI images | Yes | Yes | Mostly |
Fair questions.
Is this really free?
Yes. No signup, no email address, no watermark and no monthly fee. Everything runs in your browser, so nothing you type is ever sent to us or stored anywhere.
How do I add the signature to Gmail?
Click "Copy signature" on the design you want, then open Gmail, go to Settings, See all settings, scroll to Signature, create one and paste. The formatting comes across because we copy the rendered signature rather than the code. Save changes at the bottom of the page.
How do I add it to Outlook?
In new Outlook or Outlook on the web, go to Settings, Mail, Compose and reply, then paste into the signature box. In classic desktop Outlook it is File, Options, Mail, Signatures. Use "Copy signature" rather than "Copy HTML" and paste directly.
What is the difference between the two copy buttons?
"Copy signature" copies the formatted result, which is what you want for pasting into Gmail, Outlook or Apple Mail. "Copy HTML" copies the raw code, which is what you want if you are pasting into a template, a CRM, a help desk, or handing it to a developer.
Why do my images not show for some recipients?
Photos and logos have to be hosted somewhere public, and this tool takes a URL rather than a file so it never uploads anything. Many email clients also block remote images by default until the reader allows them, which is why every design here still reads perfectly with no images at all.
Will it look right in every email client?
These use tables and inline styles, which is the only approach Outlook renders reliably. They are deliberately conservative: no flexbox, no external stylesheets, no background images, no web fonts. Outlook on Windows is the strictest and is the reason the designs look the way they do.
Should I include a photo?
It depends who you email. A headshot helps in sales, recruitment, real estate and anything relationship-led. In corporate or technical contexts it often just adds weight to every message in a long thread. If in doubt, leave it off; a clean signature never looks unprofessional.
How long should an email signature be?
Four lines of substance is plenty: who you are, what you do, one phone number, one link. Every extra line is something the reader has to skip on every single message. Legal disclaimers, quotes and "please consider the environment" lines are the first things to cut.
Can I use these for my whole team?
Yes. Pick one design, then generate it once per person by changing the name and details. Keeping the layout identical across a team is what makes it look like a company rather than a collection of individuals.
Do the social icons need hosting?
No. The icons are embedded directly in the signature as data URIs, so there is no image file to host and nothing to break later when a link rots. That is deliberate: hosted icon images are the most common reason old signatures end up full of broken image boxes.
Sort your signature out.
Ten designs, live preview, one click to copy. No signup and nothing to install.
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